School Board » Attending School Board Meetings

Attending School Board Meetings

BoardDocs: CVSD Board Meetings, Minutes, Agendas, Policies and Procedures

Welcome

The School Board works with administrators to make decisions and set policy regarding a number of matters including bond and levy elections, budget adoption, facilities, curriculum adoption, fiscal planning and oversight, employee relations and transportation.

CVSD uses BoardDocs, a paperless eGovernance system. This system allows for easier public access to School Board information and lowers cost by creating a more efficient and effective method of managing Board documentation.

Times and Location

The regular meetings of the Board of Directors are held at 6:30 p.m. the second and fourth Mondays of each month, according to a yearly schedule adopted in advance by the Board. Adjustments may be made to the schedule and will be posted to CVSD web calendar and noticed accordingly. Special Meetings are announced within 24 hours of being held. Special Meetings are called by the Board President or by a majority of the Board.

Virtual meeting information or locations during the COVID-19 Emergency Proclamations will be determined and notified on the CVSD web calendar and BoardDocs, prior to each meeting.

All regular School Board meetings are open to the public and district patrons are encouraged to attend.

Providing Public Comment

The CVSD Board of Directors recognizes the value of public comment on educational issues and the importance of members of the public attending its meetings. Public Comment provides an opportunity for constituents to address the Board.

Public comment allows the Board and Superintendent to hear issues that interest our community. However, it is not a dialogue between the speaker, Board, or Superintendent. The Board and Superintendent do not engage nor interact with speakers.

In order to permit fair and orderly expression of such comment, the Board will provide a period near the beginning of each regular School Board meeting for hearing groups and individuals.

How to Address the Board:

  • If you desire to speak, you will give your name, address, and the group you represent, if any, using the Request to Address the School Board, available at the meeting. This will allow the Board President to introduce you to the other Board members and allow the recording secretary to add your name and information to the official minutes.
  • If you have any handouts or materials for the Board, please submit those items with your Request to Address the School Board. Members of the public should not approach the dais. The Board will not review handouts during the Public Comment period.
  • The Board President will first recognize you before you speak. Then, you will identify yourself and proceed to make comments within the time limits established by the Board.
  • As you share your remarks, please address the Board. Do not turn and speak to the audience.
  • Speakers will be limited to up to three (3) minutes, unless an extension of time is granted by the Board President. A timekeeper will track the time.
  • In order to accommodate all public comment and School Board business, Public Comment will be strictly limited to no more than thirty (30) cumulative minutes.
  • The Board President has full discretion over the Public Comment period, including the ability to manage speaking time to allow for additional comments.

Please Note:

  • No inappropriate comments or behavior will be tolerated. Inappropriate behavior is defined as attempting to engage individual Board members in conversation, insults, obscenities or profanity, attacks against any person in their personal capacity, and/or physical violence or threat.
  • The Board President may interrupt or terminate an individual's statement when it is too lengthy, personally directed, abusive, obscene, or irrelevant.
  • During Public Comment, the Board accepts comment regarding Board action on agenda items that require or will benefit from public comment. Written and oral comment will be accepted by the Board before the adoption or amendment of policies not expressly or by implication authorized by state of federal law, but which will promote the education of kindergarten through twelfth grade students in public schools or will promote the effective, efficient, or safe management and operation of the district.
  • Any representative of a firm eligible to bid on materials or services solicited by the Board will also be entitled to express an opinion.
  • The School Board will not hear public comment that involves a complaint about an individual staff member, a personnel action, a student disciplinary matter, a complaint about an individual student, or pending litigation.
  • Individuals with disabilities who may need a modification to participate in a meeting of the Board, should contact the Superintendent's office at 509-558-5404, no later than three (3) business days before the meeting so that arrangements for the modifications can be made.
  • All Public Comment is subject to the Public Records Act, RCW 42.56.

How to Send the Board Written Public Comment:

Pursuant to the extension of proclamations of Governor Inslee pertaining to the Open Public Meetings Act and in the interest of public health, the school Board is extending certain adjustments previously made to Board meetings during the COVID-19 Emergency Proclamations from Governor Inslee.

  • Written comment may be sent directly to board@cvsd356.org any time before 4:30 p.m. on the date of a regular School Board meeting. Individuals desiring to provide public comment to the School Board should include their name, address, and the group they represent, if any, in their email to the Board.
  • All comment is subject to and may be considered public record, pursuant to the Public Records Act, RCW 42.56. The email address board@cvsd356.org is for public comment for School Board meetings only.
  • All written Public Comment is provided to each School Board member, posted to the meeting agenda under Written Public Comment, and will be archived with the meeting packet.
  • Individuals with disabilities, who may need a modification to email the Board, should contact the Superintendent's office at 509-558-5404, no later than 3:00 p.m. on the date of a regular School Board meeting, so that arrangements for the modifications can be made.