Payday Information

This page provides pay details and updates for CVSD employees. Check back often to stay "in the know."

Please review the "Need Help? Contact us!" section below to know who to call or email with questions.

Log in to RedRover to enter time, cash out personal leave, enter absences, and review your paychecks. Time Tracking can only be entered after the 1st of the month.

Updates and Notes for This Month's Payday

Tips to enter extra pay correctly.

Please follow the guidelines below to ensure that you are accurately compensated for time worked beyond regularly contracted hours.

Enter Time Promptly - Record your extra time in Red Rover soon after the work is completed.
Select the Correct Category - Review the dropdown options and choose the category that best matches the work you performed.
Include Comments - In the comments section, please briefly describe the task(s) completed. Entries without comments will be denied and sent back for clarification.
Review Weekly - Each Friday, take a moment to confirm that: All extra time from the week has been entered, and nothing has been rejected or sent back for clarification (including from the previous week).

As we continue to implement this district-wide automated process, your timely and accurate entries help ensure you’re paid correctly for the extra work you do.

Double-check your pay!

We suggest double-checking your pay in Employee Access, especially if you had extra hours or other exceptions to your normal pay. Instructions are available on this page, under "Payday Details". You can find the new salary schedules here.

If you have any questions, please get in touch with your designated payroll person, listed on this page under 'Need Help?' Contact Us.

Payday Details

(Click on the arrow on the right to see more.)

Confirm Your Pay

The check on your pay amount, please do the following:

Log into Employee Access.
Click on “View all checks” > Select a date; the most recent payday to check this month.
Review your Position pay:
- Classified Employees: Multiply your hourly rate (found on the CVSD website under Human Resources) by your hours per day to get your daily rate. Multiply that by the number of workdays (usually 189), then divide by 12 to calculate your monthly pay. All classified employees are paid over 12 months.
- Certificated Employees: Check your contract pay on the salary schedule for your year and divide by 12.
Review your deductions:
- If you have a WA Cares letter on file, ensure you're not being deducted for this tax.
Certificated Employees: Ensure you're receiving payments for any supplemental positions.

General Information

Payday is the last weekday of the month.
You must enter your extra time in Time Tracking (in Red Rover) as you work it. Time Tracking will be closed at the end of the month. Please review your time tracking around the 3rd of the following month to ensure it has been approved. Also, time will be automatically rejected if it does not have a comment. Please enter clear comments.
Instructions to enter extra hours in RedRover may be found below.
Direct deposit remittance advice (check stubs) are available in Employee Access.
If you haven’t signed up for direct deposit, you’ll receive your pay on a debit card. The same card will be reloaded with your pay each payday. New cards can be picked up at the district office (2218 N. Molter Road, Liberty Lake, WA 99019) on payday between 7:30 AM - 3:00 PM.
Please enter all absences on the RedRover Absence Management System.
Transportation and Nutrition Services are exempt from time tracking.
Updated Contact Information: Have you recently moved or changed your phone number? Please ensure Human Resources has your current address and phone number. Visit the "Personal Information" tab in Employee Access. If your mobile number isn't marked as "cell," you won’t receive CVSD text notifications. Contact Human Resources to update your information if needed. If you aren't receiving text, phone or email communications from CVSD or your school, please email [email protected].

To learn more about payroll and benefits, visit this page.

Tax Information

Your 2024 IRS Form W-2 was sent to your address on file Monday, January 27. A printable version of your W-2 from 2024 is also available on Employee Access.
The CVSD Payroll Department is preparing IRS Form 1095-C for employees who were offered CVSD-sponsored health insurance coverage during calendar year 2024.
If you were offered health insurance coverage in 2024, a printable 1095-C is available in Employee Access under Tax Documents for Year 2024. Please note that you do not need to file this form with your 2024 tax return.
The IRS recommends that you perform a “paycheck checkup” to see if you need to make adjustments to your current withholding. To conduct the checkup, you can use the IRS’s Tax Withholding Estimator (www.irs.gov/W4App). To effectively use the estimator, it is helpful to have a copy of your most recent pay stub and tax return. If you would like to complete an updated withholding election, please complete the attached W-4 and then send it to payroll. Please note: if you do not submit a new W-4, withholding will continue based on your previously submitted W-4.
Several important and annually required notices are posted on the For Staff Benefits page. One such notice is attached for your reference; please visit www.cvsd.org/benefits/ to review all of these notices.

Payroll Forms

If you haven’t signed up for direct deposit, complete the attached authorization form and mail it to Payroll with a voided check or direct deposit authorization letter from your bank.
If you need to update your W-4, fill out the attached 2024 W-4 and send it to Laura McGill in Business Services. You can also enter the form through Employee Access.

RedRover Time Tracking and Absence Management System

CVSD Employees should use RedRover to enter time worked, report absences, request subs, and otherwise indicate exceptions to hours worked in RedRover.

Need Help? Contact us!

Questions Related To...	Contact:	Extension	Email
HR Systems & Support, Supplemental & Coaching Positions	Tara Depew	5401	[email protected]
CVEA Certificated Positions	Teri Douglas	5440	[email protected]
Classified Positions	Lisa Cobb	5445	[email protected]
Leave, PFML, FMLA, RedRover Balances	Chris Christiansen	5474	[email protected]
SEBB, CVEA, VEBA, or PSE Dues	Kathryn Gores	5468	[email protected]
Retirement, Direct Deposits, W4's	Laura McGill	5467	[email protected]
Time Tracking Pay (A-J), Long-Term Subs	Jessica Loe	5471	[email protected]
Time Tracking Pay (K-S) & Corp Subs	Becky Peterson	5587	[email protected]
Time Tracking Pay (T-Z)	Patty Harrison	5470	[email protected]