Annual Cash Out Information

Most staff (190- and 211-day contracts) will be able to start entering their personal leave cash-out hours on June 1. 190- and 211-day staff must do so by June 5 to be paid in June.

Guides to Cash Out Leave are available in both slide and video form using the buttons on this page.

(CVEA, Principals, 260 Employee guides will be available soon.)

You will also find written instructions on this page.

Select a section below to expand the content for written directions.

Certificated (CVEA)

The CVEA/CVSD Collective Bargaining Agreement outlines the following:

Employees may elect to cash out accumulated personal leave days each June; and
Personal leave days are paid at $220 per day, with payment issued in August.

New as of spring 2025:

Eligible days will be processed for payment automatically. Eligible days are unused personal leave days that exceed the allowable carryover maximum.

Reminders:

Staff may carry over up to three (3) unused personal leave days each year.
Employees may have a maximum of six (6) personal leave days available in a given year.

Examples:

If you end the year with three (3) unused personal leave days, all three days will carry over, giving you six (6) available personal leave days the following year.
If you end the year with four (4) unused personal leave days, three (3) days will carry over and one (1) day will automatically be cashed out at the contractual rate of $220 per day. Payment will be issued in August.

Alternatives:

Employees may choose to voluntarily cash out personal leave days instead of carrying them over into the next school year. To do so, email Tim Nootenboom by June 5. In mid-June, Payroll will email additional instructions to those taking this option with additional instructions.

Principals

By June 5, enter the unused personal leave hours you wish to cash out in Red Rover, Time Tracking, by doing the following:

Select June 18th;
Select Annual Personal Leave Cash Out under "Extra Pay" and click "select";
Enter the hours you wish to cash out.

Note: If you are cashing out more than 8 hours, you will need to enter additional "days" for June 18th. For example, if you are cashing out 16 hours, you'll enter 2 days of 8 hours each, all for June 18th.

PSE

Enter the unused personal leave hours you wish to cash out in Red Rover, Time Tracking.

Key dates:
190-211 Employees – Enter by June 5th to be paid in June, or enter June 30th to be paid in July.
260 Employees – Enter by July 30th to be paid in August.

190-211 Employees to be paid in June:

Select June 17th or 18th;
Select Annual Personal Leave under "Extra Pay" and click "select";
Enter the hours you wish to cash out.
Any hours entered after June 5th will be paid out in July.

Note: If you are cashing out more than 8 hours, you will need to enter time on additional "days" after June 17th. For example, if you are cashing out 24 hours, you'll enter 3 days of 8 hours each - June 17, 18, and 19 will work.

260 Employees to be paid in August:

Select July 28th or 29th;
Select Annual Personal Leave under "Extra Pay" and click "select";
Enter the hours you wish to cash out.

Note: If you are cashing out more than 8 hours, you will need to enter additional "days" for July 28th or 29th. For example, if you are cashing out 24 hours, you'll enter 3 days of 8 hours each, for July 28th or 29th; you may use a day more than once, but only up to 16 hours total for any one day. So July 17 could have 16 hours, then July 18th 8 hours.